Policy Brief & Purpose
The Blea Cyber Security Policy outlines our guidelines and provisions for preserving the security of our data and technology infrastructure.
The more we rely on technology to collect, store and manage information, the more vulnerable we become to severe security breaches. Human errors, hacker attacks and system malfunctions could cause great financial damage and may jeopardize our company’s reputation.
For this reason, we have implemented a number of security measures. We have also prepared instructions that may help mitigate security risks. We have outlined both provisions in this policy.
Scope
This policy applies to staff members whose primary work location is not at our offices.
Policy Elements
Remote working is a permanent or temporary agreement between staff and managers to work from a non-office location for more than three days.
Working from home for a maximum of two days or working from home certain days a week on a recurring basis are situations covered by our work-from-home policy.
Remote Working Agreement
Employees may work remotely on a permanent or temporary basis.
Permanent remote work employees should indicate their primary working address in a remote working agreement. This contract will also outline their responsibilities as remote employees.
Office-based employees, whose job duties allow, may also work remotely per our work-from-home policy.
Remote working that works
To ensure that employee performance will not suffer in remote work arrangements, we advise our remote employees to:
- Choose a quiet and distraction-free working space.
- Have an internet connection that’s adequate for their job.
- Dedicate their full attention to their job duties during working hours.
- Adhere to break and attendance schedules agreed upon with their manager.
- Ensure their schedules overlap with those of their team members for as long as is necessary to complete their job duties effectively.
Team members and managers should determine long-term and short-term goals. They should frequently meet (either online or in-person when possible) to discuss progress and results.
Compliance with Policies
Our remote employees must follow our company’s policies like their office-based colleagues. Examples of policies that all employees should abide by are:
- Attendance
- Social media
- Confidentiality.
- Data protection.
- Employee Code of Conduct.
- Anti-discrimination/Equal opportunity.
- Anti-Fraud and Anti-Corruption Policy
- Dress code when meeting with customers or partners.
Compensation and Benefits
Usually, work-from-home arrangements don’t affect employees’ employment terms. If working from home affects compensation and benefits, then HR is responsible for creating a new contract.
Remote employees will also receive an agreed-upon sum per month as a remote-working allowance to cover office-related costs (e.g. electricity and rent.) Occasionally, we may pay for our remote employees to visit our offices or go to the site.
Equipment
We will provide our remote employees with equipment that is essential to their job duties, like laptops, headsets and cell phones (when applicable.) We will install VPN and company-required software when employees receive their equipment. We will not provide secondary equipment (e.g. printers and screens.)
The equipment that we provide is company property. Employees must keep it safe and avoid any misuse. Specifically, employees must:
- Keep their equipment password protected.
- Store equipment in a safe and clean space when not in use.
- Follow all data encryption, protection standards and settings.
- Refrain from downloading suspicious, unauthorized or illegal software.
HR will discuss insurance needs with employees. Employees may have to take up homeowner’s insurance to cover the cost of company equipment. HR may reimburse a portion of the coverage when applicable.
